When we think about a safe and productive workplace, air quality often slips under the radar. But the truth is, the air your employees breathe can significantly impact their health, comfort, and efficiency. Poor indoor air quality (IAQ) can lead to headaches, fatigue, allergies, respiratory issues, and even longer-term health problems.
Increased absenteeism due to illness
Reduced concentration and productivity
Higher risk of spreading airborne illnesses
Given that most people spend over 90% of their time indoors - including at work - ensuring fresh, clean air is no longer optional. Especially with growing awareness around respiratory diseases and the rise of remote work requiring healthier office spaces, improving IAQ is a key part of modern workplace management.
Understanding what causes bad air is the first step in tackling it. Common sources include:
Inadequate ventilation: Poor airflow leads to a build-up of pollutants.
Chemical pollutants: Cleaning products, paints, adhesives, and office equipment (printers, copiers) release volatile organic compounds (VOCs).
Biological contaminants: Mould, dust mites, bacteria, and viruses thrive in damp or poorly maintained areas.
Outdoor pollutants: Traffic fumes, pollen, and industrial emissions can enter buildings without proper filtration.
Poor maintenance: Dirty air filters and clogged HVAC systems reduce air quality dramatically.
Ensure your HVAC system is regularly serviced and filters are changed according to manufacturer recommendations. Where possible, increase fresh air intake rather than just recirculating indoor air.
For spaces with limited ventilation, portable air purifiers with HEPA filters can significantly reduce airborne pollutants, including dust and allergens.
Choose cleaning agents, paints, and office supplies labelled as low-VOC or non-toxic to reduce chemical contaminants.
Maintaining indoor humidity between 40-60% inhibits mould growth and keeps dust mites in check. Dehumidifiers or humidifiers may be necessary depending on your climate and building conditions.
Regular cleaning schedules, especially for carpets and upholstery, help reduce dust and allergens. Additionally, HVAC ducts and vents should be cleaned periodically to avoid dust build-up.
Certain plants naturally improve air quality by absorbing toxins and producing oxygen. Snake plants, spider plants, and peace lilies are popular, low-maintenance options.
Discourage smoking near entrances, and promote policies that reduce pollutant generation, such as limiting the use of personal scented products or sprays.
Invest in air quality monitors to track pollutant levels in real-time. This data helps you take timely action and demonstrates your commitment to a healthy workplace.
Investing in workplace air quality is a win-win. The benefits include:
Healthier employees: Reduced respiratory issues and fewer sick days.
Higher productivity: Improved concentration and cognitive function.
Employee retention: A comfortable, healthy environment attracts and keeps talent.
Compliance: Meeting legal and industry standards reduces risk and liability.
Workplace air quality isn’t just about avoiding complaints - it’s fundamental to creating a thriving, efficient environment. Simple, cost-effective steps can transform your workspace into a healthier, happier place. Start with assessing your current situation, invest in the right solutions, and keep employee wellbeing front and centre.
Remember, fresh air is not a luxury - it’s a necessity.
